Job Posting at Freshwater Community Church

Office Administrative Assistant

Job Description

This employee provides administrative support for the staff of Freshwater Community Church. The position calls for the performance of duties at a high degree of accuracy and independent judgement.

• Monday through Thursday, 29 hours per week


  • A committed follower of Jesus Christ who demonstrates spiritual maturity in attitude and actions
  • High detail and organizational ability
  • Strong verbal and written communication skills
  • A personality that is positive, graceful, and cooperative towards people on the phone and in person.
  • Proficient in office technology and in Microsoft Office applications including Word and Excel
  • Trustworthy and maintains a high level of confidentiality
  • Capacity to learn and adapt when needed
  • High school diploma or equivalent; associate’s or bachelor’s degree preferred
  • Maintains a professional appearance and demeanor


1. Receptionist

  • Respond to and direct email and phone calls in a professional and welcoming manner
  • Greet and direct visitors in a professional and welcoming manner

Route prayer requests and important information to congregation

2. Administration

  • Maintain and order office supplies
  • Maintain data base in Planning Center Online
  • Process Planning Center Online Resources requests (oversee scheduling of facilities)
  • Maintain list of fob holders, key holders and alarm code holders
  • Receive, sort and distribute incoming mail
  • Maintain ongoing list of prayer requests for ministry staff
  • Monitor operation of office equipment
  • Carry out tasks such as filing, word processing, copying, binding, scanning, etc.
  • Compose letters and emails on behalf of ministry staff

3. Partnerships

  • With the Communications Assistant
  • Proof weekly bulletin
  • Maintain online directory
  • With Office Secretary
  • Handle incoming and outgoing mail
  • Route benevolence requests
  • With both Communications Assistant and Office Secretary
  • Maintain church calendar
  • With Custodial Staff
  • Communicate special needs regarding building use


4. Coordination

  • Baby Dedications
  • Coordinate times for ministry team and parents
  • Baptisms
  • Coordinate times for ministry team and those being baptized, notify deaconesses and custodians
  • BASICS Class
  • Send out invitations, track attenders, print and assemble booklets for class
  • Membership
  • Coordinate times for ministry team, elders and potential members
  • Miscellaneous support of ministry team


• To the Director of Administration

Resumes or questions may be submitted to Bob Falkenberg, [email protected].